Privacy Policy

Introduction

TableFlow Pro ("we," "us," or "our") provides account, reservation, and guest-messaging services to hospitality businesses. This policy explains what personal information we collect, how we use it, who it is shared with, how long we keep it, and your rights.

Information we collect

When you use TableFlow Pro or its messaging services, we may collect the following personal information:

• Account information — business name, contact details, and login information supplied when a TableFlow Pro account is created.
• Mobile phone number — collected when you provide it on the reservation form, by phone, or by texting our number.
• Name — collected from the reservation form, phone call, or matched from our customer records.
• Reservation details — party size, date, time, and location associated with your booking.
• Message content — the text of inbound messages you send us and outbound messages we send you, retained for service quality and support.

How we use your information

We use the information collected through TableFlow Pro to:

• Send reservation confirmations and reminders.
• Send waitlist and "your table is ready" seat-ready notices.
• Provide AI-assisted replies to your booking, modification, cancellation, running-late, and party-size requests.
• Process and respond to your inbound text messages.
• Maintain records for service quality and support.
• Provide, secure, support, and improve TableFlow Pro accounts.

Legal basis for processing

We process your personal information based on your consent. You provide consent by checking an SMS consent box during signup or on a reservation form, providing affirmative consent over the phone, or initiating a text conversation with a participating number. You may withdraw consent at any time by replying STOP to any message (see "Your rights" below).

Third parties & data sharing

We share personal information only as necessary to operate TableFlow Pro and its messaging services:

• Twilio — our messaging provider, which transmits messages between the restaurant and your phone.
• Wireless carriers — deliver messages to your device.
• Our reservation system — stores and processes reservation and message data.

No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

Data retention

Account, message, and reservation data are retained for business and operational records. Opt-out entries are retained as needed to honor messaging preferences. If you request deletion, we will remove eligible personal information except where retention is required for legal, security, billing, or operational purposes.

Your rights

You have the following rights regarding your personal information:

• Access — request a copy of the personal information we hold about you.
• Correction — request correction of inaccurate or incomplete information.
• Deletion — request deletion of your mobile number and associated data.
• Opt out — stop receiving automated text alerts at any time.

To opt out, reply STOP (or UNSUBSCRIBE, CANCEL, END, or QUIT) to any text from us. To re-subscribe, reply START. For access, correction, or deletion requests, contact the restaurant by phone.

Children's privacy

Our SMS program is not directed to children under 18. We do not knowingly collect mobile numbers from children. If you believe a child has provided us their number, contact the restaurant and we will remove it.

Security

We take reasonable safeguards to protect your personal information. Messaging credentials are stored server-side and are not shared or exposed. Access to message data is restricted to authorized staff.

Changes to this policy

We may update this privacy policy from time to time. The "Effective date" below reflects the latest revision. Continued use of the SMS service after a change means you accept the updated policy.

Contact

For privacy questions or to exercise your rights, reply HELP to any text from us, or contact the restaurant associated with your reservation. TableFlow Pro account holders may also contact support for access, correction, deletion, or opt-out requests.